KASHMIRI SEWAK SAMAJ

 

FARIDABAD Rules and Regulations

 

 NAME OF THE SAMAJ

Name of the Samaj shall be Kashmiri Sewak Samaj here in referred as the Samaj.

 

 MEMBERSHIP

2a) Classification and qualification Membership of the Samaj is open to any person who has attained the age of 18 years and fulfills the terms and conditions of the Samaj (laid down in the rules for admission). The admission of any Member is subject to the approval by the Executive Committee of the Samaj.

 

2b) There shall be the following categories of Members of the Samaj:-

  •  Ordinary Member
  •  Life Member
  •  Honorary Member

 

2c) Admission fee and subscription

Proviso Amended/added/ replaced as passed on 25/01/2012

Admission fee and subscription shall be as under, unless otherwise revised by the Executive Committee of the Samaj.

 Ordinary Member

 

Member will pay Admission fee of Rs. 100/- at the time of admission and annual subscription of Rs. 100/-

 Life Member

 

Life Member will pay Admission fee of Rs. 100/- at the time of admission and one time subscription of Rs. 1000/-

 Honorary Member

 

There shall be no enrolment fee or subscription for the Honorary Member.

2d) Rights and Privileges of Members

Proviso Amended/added/ replaced as passed on 25/01/2012

 

Every Member of the Samaj-

  •  Shall be entitled to participate in meetings, cultural/ educational functions and other lawful gatherings, called/ arranged by the Samaj.
  •  Shall be entitled to a n Identity Card after depositing the required/ prescribed fee (fixed) by the Executive Committee.
  •  Shall be entitled to inspect the records of the Samaj with the prior approval of the Executive Committee.
  •  Also have the right to note, in the meetings of the Samaj.
  •  Every Life Member will have right to vote in the General Body and in the elections.
  •  Every Life Member will have right to vote on any resolution meant for voting by circulation.

Issue: JANUARY 2012

  • An Honorary member will have all the rights and privileges of a Member except the right of voting in the General Body/ election.
  • Members can sit in the Executive Committee meeting as an observer but will have no right to participate in the deliberations of the Executive Committee.
  • No Member or office bearer shall be entitled to any remuneration. However, a member will be entitled to actual/ minimum expenses incurred by Member on behalf of the Samaj.
  • 2e) Termination, Cessation or for feiture of Membership
    The Executive Committee of the Samaj shall have the powers to suspend the Member or Members from the Membership of the Samaj on any of the following grounds.

  • If found to be involved in any anti social activities;
  • If adjudged by any court of law to be criminal offender;
  • If Member works against the aims and objectives of the Samaj;
  • If fails to pay the subscription of contribution;
  • If disregards rules and regulations or disobeys the decision of the Executive Committee.
  • 2f) The Executive Committee of the Samaj shall have the powers to terminate the Member from the Membership of the Samaj on his/ her death.

    2g)The General Body will have the powers to terminate a Member or/ and Members from the Membership of the Samaj on any of the following grounds upon specific recommendation of the Executive Committee. In such cases decisions of the General Body would only be valid if they are approved by two- thirds of the Members present that are entitled to vote.

  • If found to be involved in any anti social activities;
  • If adjudged by any court of law to be criminal offender, if Member works against the aims and objectives of the Samaj;
  • If fails to pay the subscription of contribution;
  • If disregards rules and regulations or disobeys the decision of the Executive Committee.
  • Note: The decision of the Executive Committee and/ or General Body regarding the suspension, termination from the Membership of the Samaj, shall be communicated to the Member concerned in writing.

    3.GENERAL BODY

    Proviso Amended/added/ replaced as passed on 25/01/2012

    3a)Definition
      All the Members of the Samaj in their entirety shall constitute the General Body except as stated under 2(d) above.

    3b) General Body Meetings
    General Body meeting may be ordinary or extraordinary

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  • Ordinary annual General Body meetings.
  • The ordinary annual General Body meetings shall be held along with annual Hawan on Ramnavmi/ Mahanavmi or any other convenient day.
  • Extra- Ordinary General Body meeting
  • An Extra- ordinary General Body meeting may be convened by the Committee on its own motion or upon a requisition made “in writing” and duly signed by not less than 10% of Members of the Samaj giving their full names and complete addresses who on the date of such requisition, are entitled to vote. Such a requisition shall specify the objective of the proposed meeting and it shall be delivered to the General Secretary.
  • On receipt of the requisition, the Committee shall forthwith proceed to convene an Extra Ordinary meeting provided the requisition is in order. In the event the requisition being considered as invalid, the reasons thereof, shall be communicated to the requisitionists, through one of the signatories, within one week, by the General Secretary of the Samaj.
  • Twenty clear days’ notice specifying the place, date, hour and nature of business to be transacted shall be given to the Members by post or by hand delivery, of any Ordinary General Body meeting and fifteen clear days notice shall be similarly given in the case of an Extraordinary General Body Meetings; but any accidental omission of non-receipt of such notice by any Member, shall not invalidate the proceedings of any such meetings.
  •  

    3c) Quorum

  • One fourth of the total number of Members on roll shall form the quorum at any General Body meeting.
  • However in case there is any item on the agenda regarding disposal or transfer of any immovable assets of the Samaj, in that case the quorum shall by 75% of the strength on the rolls and have to pass such a resolution unanimously.
  • In case the quorum is not complete as defined by 3ci), the Members will wait for 30 minutes from the fixed time of the meeting and thereafter the Members present will form the quorum and will transact the business as per circulated agenda. However in case there is any item on the agenda regarding disposal or transfer of any immovable assets, in that case the quorum should by 75% of the strength on the rolls and such a resolution will have to be passed unanimously.
  • In case there is any resolution regarding disposal or transfer of any immovable assets, which is not in the agenda but taken up with the permission of the chair or any other way, in that case the quorum shall be 75% of the strength on the Rolls and such resolution will have to be passed unanimously.
  • 3d)Powers of General Body

  • To enroll new Members and to accept the resignation of the Members;
  • To terminate the Membership of the Member/ Members upon the recommendation of Executive Committee.
  • To amend the memorandum of Association of the Samaj as per the procedure laid down in the rules.
  • To amend the Constitution of the Samaj as per the procedure laid down in the rules.
  • To limit the financial powers of the Executive Committee if needed.
  • To consider and to adopt the audited statement of accounts and the Annual Report of the Samaj.
  • To lay down rules for the nomination of the patron of the Samaj.
  • 3 To consider nominating/ nominate any eminent person as the patron of the Samaj at the recommendation of the Executive Committee.
  • To consider any resolution brought before it and to adopt or reject it.
  • To take all action needed to fulfill the aims and objectives of the Samaj mentioned in the Memorandum of Association.
  • No proposal of sale of the immovable Assets of the Samaj shall ordinarily considered by General Body.
  • 3e)  business to be transacted at the Annual General Body Meeting shall be as follows:-               

  • To lay down a broad plan of activity and /or policy for implementation by the Executive Committee in the following year
  • To elect office bearers and the Members of the Executive Committee
  • To fix financial powers of the Executive Committee if necessary.
  • To appoint an Auditor on appropriate remuneration and on the terms and conditions as may be prescribed by the General Body or the Committee, provided that if the Auditor happens to be a Member of the Samaj, he shall work in an honorary capacity.
  •  To transact such other business as may be brought before the General Body by any Member with the permission of the President/Chair.
  • MANAGEMENT
  • Executive Committee shall be the Governing Body of the Samaj.

    4a) Term
    The term of every Executive Committee shall be two years

    4b) Notice
    Minimum 7 days notice shall be required for every Executive Committee meeting of the Samaj but urgent Executive Committee meeting can be called at 24 hours notice.

    4c) Quorum
    Twelve Members of whom at least two are non- office bearers shall form the quorum for the meetings of the Committee.

    4d) Meeting
    Executive Committee meeting shall be held at least once in three months regularly (or as and when the Executive Committee of the Samaj may decide from time to time).

    4e) Urgent Meeting
    An Urgent Meeting Committee may be called by giving 24-hours notice to the Executive Members but quorum for such a meeting shall be 50% (18 Members) of the total strength of the Executive Committee of the Samaj.

    4f) Functions and Powers of Executive Committee
    The Committee shall in accordance with the objectives of the Samaj have powers and authority to do acts, to attend to matters, things and deeds which may be necessary or expedient in the interest of the Samaj, particularly the following:-

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    To look after, manage and supervise the funds, properties and the institutions of the Samaj and to expend monies required for these purposes subject to such directions as may be laid down by the General Body;
  • To prepare and submit in the Annual General Body meeting, an audited statement of accounts and report of the previous year;
  • To enroll new Members and to accept the resignations of the Members;
  • To negotiate and enter into contracts on behalf of the Samaj and to vary and rescind such contracts subject to such directions as may be given by the General Body.
  • To frame suitable bye- laws for the conduct of any of the specific activities of the Samaj, which shall be submitted for ratification at the next annual General Body meeting;
  • To fix up meetings of the General Body and the time, date and venue of such meetings;
  • In addition to the circulated agenda, any other matter that may be brought before the Committee by any Member with the permission of the President/Chair shall also be considered by the Committee.
  • The minutes of the meeting of the Committee shall be approved in the next following meeting.
  • Proviso Amended/added/ replaced as passed on 25/01/2012

    A resolution passed in circulation by Members of the Committee and evidenced accordingly under their signatures shall be as much valid and effective as a resolution passed by them at a meeting of the Committee.
  • The President in consultation with Executive Committee, shall form sub committees for smooth running of the affairs of the Samaj as deemed fit from time to time.
  • 4g) Composition of the Executive Committee.

      The Executive Committee hereafter referred to, as the Committee shall comprise;

  • President
  • Senior Vice President
  • Vice President
  • General Secretary
  • Two Joint Secretaries
  • Treasurer
  • Assistant Treasurer
  • 21 elected members
  • Six nominated members
  • Besides the elected Member, the outgoing President & General Secretary shall be ex-officio Members of Executive Committee.
  • Casual vacancy of the Committee may be filled up by the Committee from amongst the Members of the Samaj.
  • Proviso Amended/added/ replaced as passed on 25/01/2012


    4h)         Election to the Executive Committee
            Election will be held in the month of October every two years as per election rules of the Samaj.
            Only under extraordinary circumstances this term of two years can be extended for maximum of six months provided the reasons for such extension are justified.

  • Election will be held to the post of President, Senior Vice President & 27 Executive Committee Members.
  • President shall nominate Vice President, General Secretary, two Joint Secretaries, Treasurer and Assistant Treasurer from the elected executive members.

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    The Executive Committee can replace any office bearer by it by passing a resolution to this effect by at least 20 members voting in favour of such a resolution.
  • Main office bearers, President, Sr. Vice President, General Secretary, and Treasurer can hold their post for a maximum of two consecutive terms but can be elected or nominated for any other post for the third term. Thereafter they will be eligible to get elected to the post held in the first term, if they are so elected/ selected.
  • Member with less than 40% attendance in Executive Committee meetings of the Samaj (excluding 5 notified and approved leaves of absence) during the full two years period shall not quality for contesting election for the next term. General Secretary shall be duty bound to submit a statement of attendance in writing to the nominated Returning Officer. This will apply to ex-officio members of the Committee also.
  • After notification of election, eligible members can only file their nominations in person after completing all required formalities. Likewise no member shall be allowed to cast his/her vote in any manner other than physical presence.
  • Life members whose names appear in the list of Life Member at least 60 days before notification of election date shall form the Electoral College. The General Secretary shall provide necessary details to the Returning Officer at the time of elections.
  • Contesting members shall have right to nominate or second one candidate for post of President and Sr. Vice President. Therefore any member nominating or seconding any candidate for President/ Sr. Vice President shall not nominate or second another candidate for same post and doing so may lead to disqualification of the candidate.
  •         Contesting members are free to nominate or second any number of candidates for Executive Committee member position.

  • DUTIES OF OFFICE BEARERS
  • 5a)  President
    All the activities of the Samaj shall be carried on under the general guidance, supervision and control of the President subject to such limitation as may be prescribed by the General Body.

  • President shall preside, conduct and regulate all meetings and the General Body and his ruling on any pint of order and decision as to the result of Voting etc. shall be conclusive and final provided that in the matters where the person of the President and /or his conduct is involved, the meeting will be presided by any other Member to be nominated by the Committee or the General Body as the case may be, on spot, till the matter is disposed of.
  • The President will be judge on the interpretation of the rules of the Samaj in case of any difference of opinion within the Executive Committee.
  • In addition to his right of voting as a Member, the President or any other Member presiding the meeting, shall have a casting vote in case of a tie.
  • 5b) Sr. Vice President and Vice President

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    In the absence of the President, Sr. Vice President will chair the meeting and in the absence of President & Sr. Vice President, Vice President shall preside, conduct and regulate all meetings of the Samaj and his ruling on any point of order and decision as to the result of Voting etc. shall be conclusive and final provided that in the matters where the person of the Sr. Vice President or the Vice- President, as the case may be, where his conduct is involved, the meeting will be presided by any other Member to be nominated by the Committee or the General Body as the case may be, on spot, till the matter is disposed of.

  • The Sr. Vice President and Vice President shall assist the President in the discharge of his duties. In the absence of, the President, Sr. Vice President shall perform the functions of the President.
  • 5c)  General Secretary

  • The General Secretary shall convene the meetings of the Committee and the General Body.
  • Shall keep or cause to be kept, proper minutes of the proceedings of the meetings of the Committee and / or the General Body. He will do everything necessary to give effect to the resolutions passed by the Committee as well as the General Body of the Samaj and shall keep the committee informed through action taken reports.
  • Shall supervise the working and management of the institutions of the Samaj and shall be responsible to carry on all correspondence and keep, or cause to be kept, proper records and prepare, or cause to be prepared and place before, the Committee and the General Body of the Samaj, such information and materials as may be necessary or as may be required.
  • Record faithfully the proceeding of all meetings in the relevant minute/ proceeding books and have them confirmed by executive Committee at the subsequent meeting.
  • Prepare an annual report of Samaj and present the report before the General Body (in the A.G.M).
  • 5d) Joint Secretary
    The Joint Secretary shall assist the General Secretary in the discharge of his duties and shall perform in particular such duties as may be assigned to him by the Committee or the President/General Secretary and perform the duties of the General Secretary in his absence.

    5e) Treasurer
    The Treasurer shall work under the directions of the Committee and be responsible for the:-

  • Proper maintenance of the accounts of the Samaj.
  • Shall receive all payments made to the Samaj and issue necessary receipts.
  • Shall keep proper accounts and maintain the books of account.
  • Present quarterly statement of accounts to the Executive Committee, showing receipt and expenditures of the quarter and get it approved by the Executive Committee and signed by the President.
  • All monies received by him shall be deposited by him promptly into the Bank with which the Samaj has its account. The treasurer shall keep cash in his hands only up to Rs. 5000 (Rupees five thousand)
  • Provide all the facilities to the Auditor to audit the accounts.
  • 5f)  Assistant Treasurer
    Shall assist treasurer in doing the work of the Samaj.
    Carry out all the works of the Treasurer during the absence of the treasurer.

    6.    ALTERATION OF RULES
    No amendment shall be made in the Rules except by a two third majority of the Members present at a meeting of the General Body and no such two third majority shall be less than 25% of the total Members of the Samaj, Notice of such an amendment shall have to be given in writing to the Members, at least 30 days before the meeting.

    7.    VOTE OF NO CONFIDENCE

            If a meeting of the General Body is to be called under rule 3B,b above especially for the purpose of no confidence motion against the Executive Committee, the quorum for such a meeting shall be fifty percent of the Members of the Samaj who should pass a vote of no confidence against the Executive Committee. Such an Executive Committee shall cease to function forthwith. The Members present shall nominate from amongst themselves three persons to function as a caretaker Executive Committee as envisaged in rules 4 above. The caretaker Executive Committee shall call the General Body within 45 days for electing new Executive Committee Members.

    Proviso Amended/added/ replaced as passed on 25/01/2012

    8.    FINANCE
    i)   The fund of the Samaj shall comprise:
    a)  Subscriptions from Members,donations, gifts, endowments etc.
    b)   ubscriptions to Samaj’s journals souvenirs and its periodicals and publications etc.
    c)   such other receipts as may arise from time to time like donation received for use of its premises.

    ii)    The Life Membership will constitute a separate fund, which will be treated as “Capital Fund.”
    iii)   The capital fund will be utilized only for such purposes as purchase of land, consummation of a building or purchase of articles of a permanent nature and the expenses connected therewith.
    iv)   The Bank account of the Samaj shall be in the name of Kashmiri Sewak Samaj, Faridabad, and shall be operated upon jointly by Treasurer and one of the office bearers – The President or Sr. Vice- President.
    v)    The official year of the Samaj shall be from April to March 31.
    vi)   All documents shall be executed in the name of the Samaj through the President or the General Secretary.
    vii)  The annual accounts of the Samaj shall be audited by an Auditor to be appointed by the General Body in the annual meeting. The Auditor shall hold office until the next General Body meeting, unless he is removed by the Committee. In case the post of the Auditor falls vacant in the course of the year, the Committee may appoint another Auditor if necessary on the same terms and conditions and at same or less remuneration as already prescribed.
    viii) The accounts of the Samaj duly audited, shall be reviewed and approved by the Committee in its meeting held immediately after the end of the each half year to which the accounts relate.
    ix)   Executive committee will have all the powers in respect of expenditure incurred on behalf of Samaj (recurring and non- recurring nature). All such expenditures will have to be presented to the executive committee within 3 months of finalization for its approval.
    x)    All payments shall be made after authorization for payment by any one out of President, Sr. Vice President or General Secretary.
    xi)   Accounts shall be internally audited half yearly by any members of the Executive Committee. This shall be done in addition to statutory audit.

    Proviso Amended/added/ replaced as passed on 25/01/2012 The following authorities shall exercise powers to incur expenditure from Samaj’s funds strictly for the Samaj and subject to the conditions laid down against each:- Authority by Extent of Conditions Which Power Power Can be Exercised (Rs.) President 10,000 Expenditure shall be of non- recurring nature and approval of the Committee shall be obtained immediately after incurring it.


    Sr. Vice President/---------Shall exercises the powers of the President Vice President subject to the condition that the President shall be away from station for at least 7 days continuously. General Secretary 5000 Full Powers subject to expenditure being of a non-recurring nature.

    Treasurer 5000 Do- Executive Committee Full powers in respect of non-recurring expenditure.General Body Full Powers

    Note: - Recurring expenditure for this clause means a fixed amount incurred monthly, over a continuous period of at least 6 months. All other items of expenditure shall be deemed to be non – recurring.

    9 PROCEEDINGS

  • The proceedings of the Executive Committee meetings and General Body Meetings shall ordinarily be conducted in Kashmiri/English/Hindi.
  • Full record in sufficient details so as to disclose clearly the nature of the transactions/ decisions, shall be kept of all decisions taken by the Executive Committee and the General Body in the respective minute books, which would be kept hard bound to serve as permanent record.
  • 10   RECORD
    All the records of the Samaj shall be kept for at least 10 years. For destruction of old records, the approval of the Executive Committee shall have to be obtained.

    11   HANDING OVER CHARGE
    a)    The handing over charge of the work of the Samaj to the new Committee shall be as follows:
    i)     The outgoing Treasurer shall hand over the cash in hand and the balance in the Banks with all the bank pass- books, all the current and old receipt books and cash books and other documents written up to – date to the newly elected Treasurer who shall given a receipt for the same after necessary verifications  with vouchers, records etc. He shall also handover all account books written up to date and duly closed showing with vouchers, records etc., showing the balance tallying with the cash in hand and the bank balance. He shall also prepare brief note mentioning receipts due and payments outstanding.
    ii)    The outgoing General Secretary Shall handover the property register written up to date, to the incoming General Secretary who shall physically verify the property and take charge of it after certifying the correctness of the book balances of the various items and their serviceability.
    iii)   The outgoing General Secretary Shall hand- over the minutes books written up to date and all correspondence files, registers, etc. to the new office- bearers.
    iv)   These rules shall, mutatis mutandis, also apply to other functionaries of the Samaj who may be handing some records, documents etc.

    v)    The handing over and taking over must be completed within a maximum period of seven days reckoned from the date of election of the new office- bearers.
    vi)   The handing over and taking over charge certificates of the office bearers shall be countersigned by the outgoing and incoming Presidents and shall be kept on record for a period of 10 years.

    12  REPEAL & SAVINGS
    Any Rule applied and corresponding to these rules, which are in force immediately before the commencement of these rules, is hereby repealed provided that any action taken under these rules so repealed shall be deemed to have been taken under the corresponding provisions of these rules and regulations.

    13  ARBITRATION
    It will be at the sole discretion of the Executive Committee to nominate Members having voting rights, to act as arbitrators for solving disputes which may arise within the Samaj.

    KASHMIRI SEWAK SAMAJ ELECTION RULES

    Proviso Amended/added/ replaced as passed on 25/01/2012

    a)    ELECTION
    i)     For the election to the post of Presidents & Sr. Vice President all the Life Members of the Samaj will form a single constituency for these posts.
    ii)    The election of the 27 Members will be held from various blocks and Members residing in these blocks will be the electorate for the Executive Members to be elected from the individual blocks as defined in the election rules.
    iii)   The blocks forming the constituencies of 27 individual Members will comprise geographically contiguous areas of Faridabad, which shall be declared well before the election is notified. These 27 blocks is as per the list and map attached with the rules of the election. The blocks and the number of nominee in each area shall not be changed for four years and any change will need the approval of the General Body.

    b)    DATE OF ELECTION
    i)     Biennial Election will be held on the day fixed by the Executive Committee for holding the Annual Meeting of the General Body. The Elections shall be held for the offices of the President, Sr. Vice President and twenty-Seven Executive Committee Members.
    ii)    The Executive Committee will select the Returning Officer in the meeting in which the date of election is finalized and notify to the Members the name of the Returning Officer.
    c)    ELECTORATE
    i)     All the Life Members of the Samaj who are on rolls at least sixty days before the date of polls shall form the electorate for the Samaj.
    ii)    The Electorates for Elections to the above offices of the Samaj will consist of all the Members of the Samaj who are on rolls at least sixty days before the data of polls.
    iii)   The electorate for the Members will be the Members of the Samaj who are residing in the geographical area of the block from which a Member/ Members are to be elected.
    iv)   The number of Members and the geographical limits of the blocks are as per the election rules of the Samaj and will be widely circulated amongst the Members, Sr. Vice President of the Samaj.
    v)    Each elector shall have one vote each in respect of for the posts of President, Sr. Vice President and one vote for the Members belonging to the block he/ she is residing in.
    vi)   General Secretary of the Samaj shall make available to the Returning Officer two copies of the duly authenticated list of voters of electorate, on his nomination to the post of Returning Officer.
    vii)  Besides the names the list will indicate the residential addresses of the Members. The General Secretary shall be responsible for the accuracy of the list as available as per records.
    viii) The Returning Officer will be guided by this list for accepting or rejecting a nomination paper. He will not entertain any objections with regard to the accuracy or otherwise of the list.
    ix)   The General Secretary shall also make copies of Rules and Regulations of the Samaj and its Election Rules available to the Returning Officer.

    RETURNING OFFICER/ POLLING OFFICER
    i)     The Returning Officer for conducting the elections shall be appointed by the Members of the Executive Committee from amongst the Members of the Samaj. The Returning Officer shall not himself be a candidate or a Proposer or Seconder of any Candidate for any office for which he is conducting the electron.
    ii)    If the Returning Officer is unable for any reasons to perform any of the duties under these Rules, he shall designate in consultation with the Executive Committee any other Member of the Executive Committee to perform all or any of such duties instead of the Returning Officer. Provided that any person so designated by the Returning Officer shall not himself be a candidate or a Proposer or Seconder of any office for which he is conducting the election.

    1. The Returning Officer shall appoint Polling Officers (from amongst the Members,) such Members as he may consider necessary to assist him in conducting the elections. Polling Officer shall not himself be a candidate or a Proposer or Seconder or any Candidate for any office for which he is conducting the electron.
    2. A separate box shall be kept for returning officer and his polling officers for casting their ballot at the end of the polling.

    e)    ELECTION NOTIFICATION:
    The Returning Officer shall by a circular letter to the Members, issue notification relating to the Elections for information to all the Members. This notification will interalia contain information regarding date, place, and hours of Polling; last date and hour of scrutiny of Nomination Papers. Last date and hour for withdrawal of Candidature, the place of filing the Nomination, withdrawal etc.

    f)     FILING OF NOMINATION PAPERS:
    i)     Notices of Nominations for election shall be in the prescribed form as approved by the Executive Committee.
    ii)    The Nomination Form shall indicate the Name and other particulars of the Candidate, his/ her Proposer and Seconder, the residential address and the particular office to which the nomination of the Candidate is proposed. The Form shall bear the signature with the date of the Candidate, the Proposer and the Seconder. The sample Nomination Form shall be appended to the Notification to be issued by the Returning Officer.

    1. The last date of filing Nomination Papers with the Returning Officer shall be at least seven clear days before the date of Poll. No Nomination shall be considered valid if received by the Returning Officer after the specified date and time.
    2. WITHDROWAL OF CANDIDATE: The last date of withdrawal of candidature shall be at least five clear days after the last date of filling of Nomination Papers. Such notices shall be duly signed by the candidates and presented to the Returning Officer by the specified date and time.

    g)    SCRUTINY OF THE NOMINATION PAPERS:

    i) The scrutiny of Nomination Papers shall take place as indicated by the Returning Officer in the Election Notification in the presence of Candidates, the Proposers and the Seconder or the Polling Agents authorized by them on the date, at least 48 hours before the last date of withdrawal of the Candidature.
    ii)    The decision of the Returning Officer with regard to the acceptance or rejection of Nomination Papers shall be final.
    iii)   At the time of scrutiny of nomination papers the Returning Officer shall record on each Nomination Paper his decision with regard to its acceptance or rejection.

  • METHOD AND PROCEDURE OF VOTING:
  • The voting at Election shall be by secret ballot.
  • ii)    The poll for Election of Office bearers shall, if necessary, be held in the manner as prescribed.
    iii)   A Ballot Paper as shown in Appendix-III of these Rules containing the names of Candidates, contesting the Election to different Offices, will be issued at the place of Poll to every voter who desires to cast vote at Election.
    The Returning Officer will notify the places of polling where polling boxes will be kept, at the time of issuing of notification of the election.

    Rules of Membership

    Proviso Amended/added/ replaced as passed on 25/01/2012

    Application for Membership shall be made in the prescribed form and as notified from time to time.
    The Executive Committee will appoint a Membership committee comprising four Executive Committee Members who will receive the application of Membership from the person intending to be a Member. After due deliberations the committee will recommend the name to Executive Committee for Membership of the Samaj, through General Secretary for approval or otherwise by the Executive Committee.

    Qualification for Membership:
    i)     Ordinary Member:
    Any person who subscribes to the objectives as mentioned in the aims and objectives of the Samaj as mentioned in the memorandum of Association, who is of the age of 18 or above and belongs to a Kashmiri family and / or who traces his/ her descent from a Kashmiri family, can become a Member of the Samaj. On enrolment, Member shall pay an enrolment fees and Membership as per the rules.
    ii)    Life Member:
    Any person who subscribes to the objectives of the Samaj as mentioned in the memorandum of Association and who is of the age of 18 years or above and belongs to a Kashmiri family and /or who traces his/ her descent from a Kashmiri family can become a Member of the Samaj. On enrolment, a Life Member shall pay an enrolment fees and Membership as per the rules.
    iii)  Honorary Member:               
    Any person who subscribes to the aims and objectives of the Samaj and who is of the age of 18 years or above and who is interested in Kashmiri culture, history: literature and has contributed to the Kashmiri literature and traditions in the form of books, articles, paintings, made contribution to the nation etc or who has affinity toward the Kashmiri community and its culture, can be conferred Honorary Membership of the Samaj. Honorary Member will not be charged any Membership or enrolment fees.
    Membership is only valid after the application is approved by the Executive Committee and written communication is send to the applicant by the General Secretary.

    KASHMIRI SEWAK SAMAJ
    FARIDABAD
    MEMORANDUM OF ASSOCIATION

    1. The name of the association shall be KASHMIRI SEWAK SAMAJ with its head office at the Sharika Bhawan,     Institutional Area, Sector-17 FARIDABAD, HARYANA- 121002
    2. The objectives of the association for which it has been formed are as under:-

  • To promote the Sanatan traditions of the Kashmir and take all actions to preserve and propagate these traditions and practices.
  • To support the works done on the various historical persons, saints and traditions of the Kashmir and to bring the old works of the Kashmir into the focus by bring out the monographs, books, films or by constructing memorials on such persons.
  • To provide relief to poor by way of cash and / or kind or by way of reimbursement of expenses for advancement of education, medical relief and any other objectives of general public utility.
  • To render financial assistance to orphans, widows, destitute or displaced people by way of single adhoc payment or payment of periodic sustenance allowance for advancement of educational/ training etc.
  • To pioneer, encourage promote and propagate different cultures and to provide facilities for teaching of different Indian languages with special emphasis on the Kashmiri Language.
  • To provide infrastructure for conducting meetings, prayers, library/ reading- room for the public as well as for arranging cultural programmers of dance, music, fine- arts etc for members at large.
  • To run other charity trusts, spiritual bodies, research institutions etc.
  • To grant aid and support other charity trusts, spiritual bodies, research institutions, specially, which work on the Sanatan traditions of Kashmir.
  • To assist general public irrespective of caste and colour and to generally do all such activities as are incidental/ conductive to attainment of above objectives.
  • To promote and open educational and technical institutes of primary, secondary, technical and higher learning.
  • To promote and open institutions for the care of elderly persons of the society on charity or self support basis.
  • To promote and open institutes of health care in the form of dispensary, hospitals, or provide specialty health services.
  • 3. In furtherance of the above objectives:-

  • To acquire by gift, purchase, exchange, lease on hire or otherwise, any lands, building and property, movable and/ or immovable.
  • To sell, lease, let on hire, exchange, mortgage, demise, dispose of or otherwise deal with any property whatever, belonging to the Samaj.
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    To invest its funds and money in banks, Unit Trust of India, securities or properties upon such terms and conditions as may be expedient and to operate upon the amounts with banks.
    1. To accept or receive in any manner whatever, any cash or movable or immovable property either conditionally or subject to any special endowments created by any particular donor in furtherance of any one of more of the objectives of the Samaj.
    2. To borrow money, if necessary, from individuals, banks or the Government or any Local Body for the objectives/ purpose of the Samaj and to pay interest on such borrowings at rates agreed upon.
    3. To give loans, scholarships, and financial and other assistance to the displaced people from Kashmir due to militancy or any other unforeseen circumstances/ reasons as well as to provide needy people with relief as may be required of the Samaj at any hour of crisis.
    4. To form educational societies & other societies as may be needed/ permitted by law.

    4.  To do all such other lawful acts, deeds or things as are incidental or conducive to the attainment of any of the above mentioned objectives.
    5. The Samaj may associate, affiliate and/ or corporate with any other organization/ association Samaj having similar aims and objectives.
    6. The income and property of the Samaj shall be applied solely towards the promotion of the objectives set forth in the Memorandum of Association and no portion thereof shall be paid or transferred directly or indirectly, by way of dividend, bonds, or otherwise by way of profit to the members of the Samaj.
    7. No member of the Governing Body (Executive Committee) of the Samaj shall be appointed to any salaried office of the Samaj or any office of the Samaj paid by fees.
    8. The Samaj shall apply its profits, if any, or other income in promoting its objectives.
    9. If upon the winding up or dissolution of the Samaj, there remains after satisfaction of all its debts and liabilities and property whatsoever, the same shall not be paid to or distributed among the members of the Samaj but shall be given or transferred to some other institutions having objectives similar to the objectives of the Samaj at or before the time of dissolution.
    1.    In Witness whereof, the below mentioned subscribers have signed this instrument of creation of Trust on this 14th day of July one thousand nine hundred eighty seven.

    2.    WITNESS SETTLORS
    1.    ________________________
    2.    ________________________

    This Webpage is published in Loving memory of our beloved father Pt. Shri Pyarelal Bhat Your life was a blessing, your memory a treasure, you are loved beyond words and missed beyond measure. (Vinay Bhat)

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